Briefly, the cloud refers to the centralized location on the Internet for storing data for access anytime, from anywhere and using any device. Many small businesses, like yours, have already embraced the cloud technology because of significant reduction in on-site storage hardware costs. Plus, it’s easy for nontechnical business owners to save and access files on the cloud.
Furthermore, the cloud grows and changes with your business needs and requirements. Another major benefit is that you do not have to worry about updating and maintaining your file storage system constantly. In fact, most applications that bring the cloud to your office and handheld devices automatically update themselves.
Below are a few ways that your small business could be making use of the cloud. Review the list and see how it applies in your business as you explore for ways of using technology to do more with less with the cloud.
One of the greatest benefits of the cloud is the ability for you, as the owner of a business, to create fully functional offices that are not in your premises. The cloud is the perfect technology for this purpose since you can access and sync data from anywhere. All you need to have is an active Internet connection and you can take your mobile office with you – wherever!
Expanded File Storage
Most small businesses rely on videos, pictures, and audio to create an impact during their marketing efforts. Unfortunately, these types of files usually take up a huge part of a computer’s hard disk drive, which is costly – not mentioning risky. The cloud comes in and offers you a larger storage space for your large files off your physical machines, saving storage locally for files you need daily access to – including data from Papertrail, for example.
Backing up data so you never lose everything in the event of a disaster is a key concern for any small business owner. The cloud helps by simplifying this process by allowing data backups to occur automatically – as you work. In addition, it also creates copies of data from your business in an off-site location that is safe from theft, malfunction, natural disasters and run by professionals.
Easier Information Sharing
No matter whether you have your entire staff in-house or spread all over the world, the cloud will help make sharing business-critical data easy and effortless. When data is backed up, file sharing is easy to implement by sending concerned team members a link. Doing this helps eliminate the cumbersome process of sending large files via e-mail whenever they are required.
Planning for Growth
One of the best things about the cloud is it is a scalable entity that allows small businesses to develop growth plans without incurring significant up-front costs. While you start small, chances are that your cloud usage will grow with time, and you only pay for services and access as and when you need. In addition, the cloud is self-managed via apps, reducing the need to maintain an expensive in-house IT team.
Small business owners are always on the lookout for ways on how they can reduce business costs without sacrificing their ability to run their businesses. Using the cloud, your small business can finally do exactly this, and compete with even larger companies out there.
If you are ready to take the leap and latch on to the cloud, consider starting small so you realize the benefits without making any major changes to your business processes. In time, you will discover numerous new ways of using and benefiting from the cloud!